Bulletproof Communication. Zero Unassigned Risk.
Turn every RFI, notice and instruction into an audit-ready record with clear ownership, contractual deadlines and a complete conversation history, so nothing falls through the cracks and every claim is defensible.
Why Outlook + Teams Is Not Enough
Traditional email creates fragmentation, ambiguity and untraceable risk. Methvin turns the same communication into a single, owned, contractually timed record.
- Email arrives
- Reply
- Forward
- Attachment
- Another reply
- “Who is dealing with this?”
- Search Outlook
- “Which drawing revision was attached?”
Deterministic Control Over Every Message
Four capabilities that turn unstructured email into a contractually sound project record that protects margins and defends claims.
Ball-in-Court Ownership
Every item has exactly one responsible party at any moment. Ownership updates automatically on reply or reassignment, eliminating the “who is dealing with this?” problem that plagues email.
Internal Approval Before External Release
Draft, peer-review and approve communications inside your team before anything reaches the client or subcontractor. Protect strategy while accelerating accurate responses.
Structured Communication Types
RFIs, site instructions, variation notices, payment claims and contract administration are classified at source with unique reference codes, creating an instantly searchable, audit-ready register.
Ask Your Project Record
AI searches and summarises the entire correspondence history. Ask “which RFIs relate to the delay on Level 3?” or “summarise all discussion around drawing revision C” and get answers grounded in the actual project record.
Everything Needed for Defensible Communication
Built for commercial managers, contracts administrators and project directors who need more than a shared inbox.
Contractual Deadlines & Escalation
Set response periods that match your contract. Automated reminders and escalation keep items moving before they become programme or claims risk.
Learn more →Deep Search Across Attachments
Full-text search across subjects, bodies and the content of PDFs, drawings and specifications. Locate the exact revision or clause in seconds, not hours.
Learn more →Linked to Commercial Engine
Connect correspondence directly to cost items, variation registers and Gantt tasks. Every notice has a commercial trail that is critical for claims and margin protection.
Learn more →Role-Based Access Control
Main contractor, subcontractors and client each see only what they are entitled to see. Internal strategy stays internal; external records remain clean and professional.
Learn more →Email vs Generic PM Tools vs Methvin
The differences that matter when a claim or audit arrives.
| Capability | Standard Email | Generic PM Tools | Methvin Correspondence |
|---|---|---|---|
| Ball-in-Court responsibility | None | Manual / optional | Automated SLA tracking |
| Internal pre-send approval | None | Limited | Native multi-stage review |
| Ecosystem cost linkage | None | Siloed | Direct variation & cost-code link |
| Deep attachment search | Subject / body only | Basic | Full text & PDF content search |
| Audit-trail integrity | Alterable | Basic logs | Immutable legal logging |
| AI over project record | None | Generic chat | Ask your project record |
Built for Projects That Cannot Afford Communication Failure
Complex civil, infrastructure and commercial work generates thousands of messages. Only a structured system turns that volume into control.
- Ball-in-court ownership updates automatically on every reply
- Internal review workflow before external release
- Contractual response periods with automated escalation
- Full-text search inside PDFs, drawings and attachments
- Direct links to cost codes, variations and schedule tasks
- Immutable audit trail ready for claims and disputes
Ask Your Project Record
Construction projects generate enormous volumes of communication. Structured correspondence plus AI turns that volume into instant answers, not another generic chatbot.
Natural-language questions
Ask “summarise all correspondence related to the reinforcement congestion on Level 3” or “find open RFIs linked to aluminium window shop drawings” and receive grounded answers from the actual project record.
Summarise long threads
Long email chains and multi-party RFIs become concise summaries. Identify contractual discussions, delay signals and open actions without reading every message.
Surface delay and risk signals
Locate communication related to a particular delay, revised drawings or outstanding approvals in seconds, critical for early warning and claims preparation.
Secure by design
AI operates only on the project’s own correspondence. Data stays within the controlled environment with human review options. It is never trained on your commercial content.
Trusted by Construction Professionals
Contracts managers, project directors and commercial teams rely on Methvin for traceable, defensible communication.
Every RFI now has a clear owner and a deadline. When a claim arrives we can produce the complete thread in minutes instead of reconstructing it from Outlook.
The internal approval step before anything goes external has stopped several poorly worded notices. That alone has protected us more than once.
Being able to ask the system about correspondence around a specific delay is a genuine step change. It turns the project record into something we can interrogate.
Common Questions
Everything you need to know before moving communication out of email.
Why not just use Outlook and Teams?
Email has no ball-in-court ownership, no contractual deadlines, no internal approval gate, and no immutable audit trail. Searching for “which drawing revision was attached to that reply three months ago” is slow and unreliable. Methvin makes every item owned, timed and searchable by design.
How does Ball-in-Court work?
At every point in an item’s life there is exactly one party whose court the ball is in. Ownership moves automatically when a reply is sent or the item is reassigned. Dashboards surface overdue items so nothing sits unnoticed.
What is the internal approval workflow?
Drafts can be reviewed and approved by your own team before they are released externally. Internal notes stay visible only to your organisation. This protects commercial strategy while still producing a clean external record.
Can AI answer questions about our project correspondence?
Yes. The AI Assistant searches and summarises the project’s own correspondence. You can ask natural-language questions about delays, drawing revisions, open RFIs or contractual discussions and receive answers grounded in the actual record.
How does correspondence link to cost and schedule?
Items can be linked directly to cost codes, variation registers and Gantt tasks. This creates a commercial trail from notice to cost impact, essential for claims readiness and margin visibility.
Is the audit trail suitable for disputes?
Yes. Every action is logged with timestamp and user. The conversation history, attachments and status changes form an immutable record that can be exported for claims, audits or dispute resolution.
Stop Losing Track of Critical Communication
Move from email chaos to a single, owned, audit-ready project record with clear responsibility, contractual timing and AI that can answer questions about your own correspondence.
No credit card required · Cancel anytime · Global support