Let every subcontract flow from estimate to award without the spreadsheet in between.
Methvin gives procurement managers a single platform to take trade packages from the original estimate, issue RFQs, compare supplier quotes, award subcontracts, and track committed costs — all connected to the live job cost plan.
Procurement that starts with the estimate and ends with a committed cost
Most procurement data lives in a spreadsheet disconnected from both the estimate it came from and the job cost plan it feeds. Methvin closes that loop so nothing is re-keyed and nothing is lost.
Trade Packages Derived Directly from the Estimate
Methvin's estimating module structures costs by trade package from the outset. When a project is awarded, procurement packages are pre-populated with the tendered quantities and rates — eliminating the manual transfer of scope between the estimate and the procurement register.
Quote Comparison Against Tendered Budget
Supplier quotes are entered against each package's tendered budget line. Methvin presents a side-by-side comparison showing variance to budget, scope inclusions and exclusions, and any qualifications — so award decisions are made with full budget impact visibility, not just lowest price.
Subcontract Award Flows Directly to Job Costing
Once a package is awarded in Methvin, the committed cost value is automatically reflected in the job cost plan against the relevant cost code. Finance and project management see the committed position update in real time — no re-entry, no lag, no reconciliation gap.
RFQ, Scope Letters, and Award Notices in One Place
Methvin's correspondence module issues RFQs, scope clarification letters, and formal award notices — all logged with delivery confirmation and archived against the relevant package. Disputes about what scope was awarded to which subcontractor are settled with the document record, not memory.
From tender BOQ to committed subcontract — one platform.
Each Methvin module shares the same project data layer, so the quantities in the estimate, the packages in procurement, the costs in job costing, and the notices in correspondence all stay in sync.
Estimate
Build the tendered cost plan with quantities and rates structured by trade package from the start. When procurement opens, every package is already defined — no manual transfer of scope from a tender submission into a procurement spreadsheet.
Explore Estimate →CRM
Methvin's CRM tracks preferred subcontractors, supplier relationships, and historical tender performance by trade. Procurement can draw on a structured subcontractor database when assembling tender lists — rather than relying on personal contacts and email history.
Explore CRM →Job Costing
Procurement awards flow directly into the committed cost register. Procurement Managers can see budget vs committed across all packages in real time — and flag any package where the award price has exceeded the tendered allowance before it is signed off.
Explore Job Costing →Correspondence
Issue RFQs, scope qualification requests, instruction-to-proceed letters, and formal subcontract award notices — all with delivery tracking and archiving against the package record. Scope disputes and late quote claims are resolved with the timestamped document history.
Explore Correspondence →The gap between a tendered cost and a committed subcontract is where margin disappears.
Methvin connects the estimate to the procurement register to the job cost plan in a single workflow — so every award is measured against the tendered budget and every commitment is immediately visible to finance and project management.
- Trade packages pre-populated from estimate — no scope re-entry at award stage
- Multi-quote comparison table shows budget variance per bidder before award
- Award price commits to job cost plan automatically — no manual update required
- Subcontractor register in CRM with trade, performance history, and prequalification status
- Every RFQ and award notice archived with delivery confirmation against the package
What procurement teams say
Procurement Managers across commercial construction, civil, and fitout use Methvin to close the loop between the estimate they tendered and the subcontracts they award.
“Previously, every new project meant rebuilding the procurement register from scratch using the tender summary as a reference. With Methvin the packages are already structured the moment the job is awarded. It's saved us days per project.”
“The quote comparison table alone justifies the platform. I can see every bidder, their price against the tendered budget, and any scope qualifications side by side. We identified $410k in scope gaps during procurement on our last D&C project.”
“A subcontractor disputed the awarded scope on a $1.2M earthworks package six months into the job. We pulled the RFQ, the scope letter, the award notice, and the read confirmation out of Methvin in under ten minutes. Dispute resolved without legal involvement.”
Procurement Manager FAQ
What procurement managers ask about Methvin.
How does Methvin transfer scope from the estimate to the procurement register?
When an estimate is structured by trade package in Methvin, those packages carry their tendered quantities, rates, and total values into the procurement module automatically when the project is awarded. Procurement Managers begin with pre-populated packages rather than rebuilding scope from a tender PDF or spreadsheet summary.
Can we manage multiple quotes per package and compare them against budget?
Yes. Each procurement package accepts multiple supplier quotes, each entered against the same package scope. Methvin presents a comparison table showing each bidder's price, the variance to the tendered budget line, and any qualifications or scope exclusions noted — so the award decision is based on full-cost analysis, not headline price alone.
Does awarding a subcontract automatically update the job cost plan?
Yes. When a package is awarded in Methvin, the committed cost value posts directly to the job cost plan against the relevant cost code. Finance and project management see the updated committed position immediately — without receiving an update from procurement or re-entering the figure in a separate system.
Can Methvin's CRM store a subcontractor prequalification register?
Methvin's CRM allows subcontractors to be categorised by trade, prequalification status, insurance expiry, and historical tender performance. Procurement can filter by trade and qualification status when building tender lists — and track which subcontractors are currently engaged across the portfolio to manage workload and relationship conflicts.
How are RFQs and scope letters issued and tracked in Methvin?
Correspondence in Methvin allows procurement to generate RFQs and scope clarification letters from templates, issue them to selected subcontractors via the platform, and track delivery and acknowledgement. All correspondence is archived against the relevant procurement package — providing a clear record of what was sent, to whom, and when.
Can Methvin flag when procurement awards are tracking over the tendered budget?
Yes. Each package's award value is compared against the original tendered budget allowance in real time. Packages where the best available quote or confirmed award price exceeds the budget are flagged with a variance indicator in the procurement register — alerting procurement before the overrun is committed rather than after.
Close every package against the estimate that won the job.
Connect your tender cost plan, procurement register, subcontract awards, and job costing in one platform — and stop losing margin between estimate and award.
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