Every machine, every shift. Allocated. Costed. Controlled.
Methvin gives plant and equipment managers a single platform to schedule fleet allocation against the programme, track hire and ownership costs to the cost code, manage procurement and repair correspondence, and keep every equipment record in a controlled document register — with full visibility from depot to site.
From allocation to close-out — plant managed end to end
Four connected capabilities that eliminate the spreadsheets, phone calls and lost hire dockets that drive fleet cost blow-outs.
Programme-Aligned Plant Scheduling
Allocate owned and hired assets to work packages directly against the project schedule. Avoid double-booking across concurrent projects, spot underutilised fleet days before you're billed for them, and plan mobilisation and demobilisation to match the Gantt — not guesswork.
Real-Time Fleet Cost Tracking
Code every hire invoice, operator cost and fuel charge to the correct work package at the cost-code level. Track committed hire spend against budget and flag overruns as they occur — not when the project account is finalised and the opportunity to challenge hire rates has passed.
Hire, Procurement & Repair Correspondence
Issue and track hire orders, breakdown notifications, repair authorisations, plant availability requests and hire rate disputes through a structured correspondence register. Every communication is numbered, time-stamped and linked to the relevant asset — protecting your position when hire companies dispute docket quantities or repair liability.
Plant Records & Compliance Documentation
Maintain a controlled register of pre-start checklists, inspection certificates, service records, operator licences and insurance documents for every asset. Revision-controlled document management means compliance records are always current, auditable and retrievable for regulator or client inspection without a filing-cabinet search.
The toolkit for plant & equipment managers
Four modules purpose-built for fleet-intensive construction and civil projects — sharing the same project data so costs, schedule and records are always aligned.
Project Management
Link plant allocation directly to work packages and milestones. Track which assets are committed to each activity, manage mobilisation lead times and coordinate plant movements across multiple concurrent projects from a single project register.
Explore module →Job Costing
Allocate hire charges, dry and wet hire rates, fuel, operator costs and breakdown downtime to specific cost codes. Compare committed fleet spend against budget at any point in the project and produce a forecast-at-completion that reflects actual utilisation — not the original plant programme estimate.
Explore module →Gantt Scheduler
Visualise plant demand across the full project timeline. Lay asset allocation bars over the programme to identify conflicts — crane clashes, excavator gaps, peak hire demand — before they happen on site. Update the schedule as works shift and re-confirm plant bookings with hirers in time to avoid standby charges.
Explore module →Correspondence
Register hire orders, off-hire notices, breakdown reports, repair authorisations, docket disputes and insurance claims in a structured, time-stamped register. When a hire company raises an unexpected charge, your on-hire and off-hire notices are already documented with the dates and signatures that win the dispute.
Explore module →Schedule, cost and compliance. One platform for every asset.
When your plant programme, hire costs, correspondence and compliance documents share the same data model, you can answer any question — from the project director or the regulator — in seconds rather than hours.
- Plant allocation bars sit directly on the project Gantt — no separate spreadsheet programme
- Hire invoice costs automatically committed to the job cost register on approval
- On-hire and off-hire notices time-stamped and exportable for hire rate disputes
- Compliance certificates and service records stored per asset with expiry alerts
- Mobile access so site teams can report breakdowns and request plant from the field
Trusted by plant managers on major projects worldwide
What plant and equipment professionals say about managing fleet with Methvin.
“We were disputing $140,000 in standby charges from our crane hire company at the end of the project. Because every on-hire and off-hire notice was logged in Methvin with timestamps, we had a complete, exportable record. We recovered $118,000 of that claim.”
“We run 60-plus assets across four concurrent projects. Before Methvin, allocation clashes and double-bookings were a weekly argument. Now the programme shows exactly where every machine is committed and the cost register updates the moment a hire invoice is approved. The project directors actually trust the numbers now.”
“The compliance document register saved us during a WorkSafe audit. Every pre-start, service record and operator licence was in Methvin with the asset's registration number. The inspector said it was the most thorough compliance record they'd seen on a civil site. We passed with zero notices.”
Frequently asked questions
What plant and equipment managers ask before adopting Methvin.
Can Methvin manage both owned and hired plant in the same register?
Yes. Owned assets and hired plant both sit in the same fleet register, each with their own cost rates, compliance records and allocation history. Owned assets accrue internal cost charges per day or hour; hired assets track external hire invoices against the agreed hire rate — both feed into the same project job cost report.
How does plant scheduling integrate with the project Gantt?
Plant and equipment allocation is mapped directly to work packages in the Gantt scheduler. You can visualise asset demand across the full project timeline, identify periods where demand exceeds available fleet, and adjust the programme or arrange additional hire before a clash becomes a delay and an unexpected standby charge.
Can site supervisors report breakdowns or request plant from the field?
Yes. Methvin is a cloud-based, mobile-responsive platform. Site supervisors can raise a breakdown notification or plant request directly from a smartphone, which enters the correspondence register automatically with a timestamp and location. The plant manager receives an instant notification and can respond, assign a replacement asset, or raise a repair authorisation without being on site.
How are hire docket disputes managed?
On-hire notices, off-hire notices, docket queries and rate dispute communications are all issued and received through the correspondence register with automatic timestamps. When a hire company disputes docket quantities or charges standby time, your documented record of on-hire and off-hire dates provides the evidence needed to challenge or resolve the claim immediately.
Can compliance documents be stored per individual asset?
Yes. Each asset in the fleet register has its own document folder where pre-start checklists, service records, inspection certificates, operator licences and insurance documents are stored with revision history. Expiry dates can be set on compliance certificates and the system issues automated alerts before a certificate lapses — preventing an asset being deployed out of compliance.
Can hire costs be tracked separately from labour and materials on the same project?
Yes. Methvin's job cost module supports unlimited cost codes, allowing you to segregate plant hire, fuel, operator costs, maintenance and owned-plant depreciation from labour and materials within the same project budget. Variance reports show where actual plant spend is tracking against the cost-planned budget at any level of the cost breakdown.
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