Keep assets running. Keep costs in check.
Methvin connects work order management, maintenance documentation, job costing and formal correspondence into one platform built for O&M contractors — so your team spends less time on admin and more time on the tools.
Why Methvin for Operation & Maintenance
Four capabilities that help O&M contractors control costs, meet SLAs and document every maintenance action properly.
Work order management that closes the loop
Raise, assign, schedule and close reactive and preventive work orders from a single register. Technicians update job status and attach completion photos on mobile — supervisors see it instantly, no phone calls needed.
Maintenance documentation always current
Asset registers, O&M manuals, warranty records and statutory test certificates are version-controlled and linked to the relevant assets and work orders. Service teams always have the right document on site.
Job costing at the work-order level
Track labour hours, materials consumed and subcontractor costs against each work order and asset. Identify cost blowouts before they become contract disputes — with real-time margin visibility across your entire O&M portfolio.
Formal correspondence linked to maintenance events
Service requests, scope-of-work notices, variation claims and client-facing reports are logged as formal correspondence threaded directly to the work order or asset record they reference — nothing gets lost between inbox and site.
Tools built for O&M contractors
Purpose-built modules for facilities maintenance, asset management and term-contract delivery — not repurposed construction project software.
Project Management
Manage work orders, asset inspection schedules, statutory compliance milestones and SLA dashboards. Reactive and planned maintenance tracked in one place against client KPIs.
Learn more →Document Control
Maintain revision-controlled O&M manuals, test certificates, maintenance log books and warranty records. Controlled issue ensures the client always receives current documentation.
Learn more →Job Costing
Allocate labour, plant and materials to work orders in real time. Compare actuals against term-contract allowances, track cost-per-asset trends and build evidence for variation claims automatically.
Explore more →Correspondence
Issue formal service requests, scope amendments, variation notices and monthly maintenance reports to clients. All correspondence is logged, receipted and linked to the relevant work order or cost event.
Learn more →Win re-tenders with a documented maintenance record
O&M contracts are won and lost on evidence — of SLA compliance, cost control and responsive service. Methvin creates that evidence automatically as your team works.
- Every work order closure captures labour time, materials and completion photos — automatically
- SLA compliance rate calculated in real time across all reactive work orders
- Variation claims generated directly from job cost data — no spreadsheet reconstruction
- Maintenance history exportable per asset for client reporting or re-tender submissions
- All correspondence archived and searchable — full paper trail from contract award to renewal
What O&M teams say
Reviews from facilities managers, maintenance supervisors and O&M contract managers using Methvin day-to-day.
“Before Methvin, our technicians closed work orders with a text message and a photo in WhatsApp. Now we have timestamped completions, labour hours and materials logged automatically. Our SLA reporting went from guesswork to fact.”
“The job costing module exposed exactly where our term contract was bleeding margin — it was subcontractor call-outs on reactive work that we weren't claiming back. We recovered a meaningful amount in additional variations in the first six months.”
“When our client queried a scope-of-work dispute at the end of year one, we pulled the full correspondence log, cost breakdown and work order history in under an hour. The client withdrew the dispute. That alone was worth the subscription”
Frequently asked questions
Common questions from facilities managers and O&M contractors evaluating Methvin for term-contract delivery.
Can field technicians raise and close work orders from mobile without internet?
Methvin's mobile interface works on any smartphone browser with internet connectivity. Technicians can update work order status, log time, add materials and attach completion photos directly from site. Offline capability for remote sites is available on request.
How does job costing connect to individual work orders?
Every work order has an associated cost card. Labour hours logged by technicians, materials issued from the stores register and subcontractor invoices are all allocated directly to the work order. You see actual cost vs contract allowance at the work-order level, not just at contract level.
Can Methvin track planned preventive maintenance schedules as well as reactive work?
Yes. Methvin supports both reactive and planned maintenance workflows. PPM schedules are set against each asset with recurrence rules (monthly, quarterly, annually, by operating hours). Upcoming work orders are generated automatically and appear in the maintenance calendar.
How are O&M documents linked to specific assets and work orders?
Documents — including O&M manuals, warranty certificates, inspection reports and test records — are uploaded to the asset record in Methvin's document control module. When a work order is raised against that asset, the relevant documents are immediately accessible to the assigned technician.
Can we generate monthly maintenance reports for clients directly from Methvin?
Methvin's correspondence module supports templated monthly reporting. SLA performance, completed and outstanding work orders, cost summaries and compliance status can be compiled into a formatted client report and issued as a formal document with a receipted transmittal record.
Does Methvin support multi-site O&M contracts across different client facilities?
Yes. Methvin supports multi-site portfolio management within a single workspace. Work orders, assets, documents and correspondence are organised by site and facility, with portfolio-level dashboards giving supervisors visibility across all locations simultaneously.
Manage every work order. Control every cost.
Project management, document control, job costing and correspondence — unified in one platform for O&M contractors who need to deliver evidence as well as service.
Global support available